QSpace submissions - guides

(Requests for new QSpace communities & collections received after June 6, 2012 will be fulfilled after September 4, 2012)

• General
• Graduate theses & dissertations
• Graduate projects
• Education graduate projects
• Geology honours theses

Managing theses in QSpace

• Formatting & submitting theses, FAQs, etc.
• Managing theses deposited in QSpace
• Contacts:
  • Dan Boers (ITS) - technical problems
  • Sam Kalb (Library) - thesis templates [out of the office June 7-Sept. 3, 2012]
  • Rose Silva (Thesis Coordinator, SGSR) - thesis policies and procedures

Managing undergraduate theses collections in QSpace

Biology (537):

1. Each year in April, Prof. Mel Robertson <robertrm@queensu.ca>  submits list of students (names & Queen's email addresses.  Ask Prof. Robertson to have the students register in QSpace
2. Administrator logs in and selects: Administer -> Groups -> Biology Undergrad Theses
3. Clicks on Edit button
4. Highlights the current list of names and clicks on Remove Selected
5. Click on Select E-people
6. Retrieve and Add each name from the current list of students
7. Click Update Group to complete the process
8. If a name does not appear in the E-people database, you will have to add a new E-person record by clicking Administer -> E-people -> Add EPerson
9. Complete and save the E-person record and repeat steps 2-7 above to add the student to the collection authorization group.

Environmental Studies (ENSC 501 & 502)

1. Each year in April the Undergraduate Chair, currently Brian Cumming <cummingb@queensu.ca>, submits list of students (names & Queen's email addresses.  Ask the professor to have the students register in QSpace
2. Administrator logs in and selects: Administer -> Communities/Collections -> Environmental Studies ->  Undergraduate Theses
3. Click on Edit Submitters button.
4. Follow steps 4-9 above

Geology (Bsc thesis)

1. Each year in April the Undergraduate Chair, currently Prof. Ron Peterson <peterson@geol.queensu.ca>, submits list of students (names & Queen's email addresses.  Ask the professor to have the students register in QSpace
2. Administrator logs in and selects: Administer -> Communities/Collections -> Geological Sciences & Geological Engineering ->  Geology Undergraduate Theses
3. Click on Edit Submitters button.
4. Follow steps 4-9 above