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Library Update – September 4, 2015

Posted on September 4th, 2015 in Library updates

Earlier this week the Service Point Development project group held its last meeting, and we celebrated its work and the new Information Services division. In moving from project mode to ongoing operations, implementation of the new service model will still continue to involve individuals in multiple units. As I said in my remarks, I have appreciated how people across the library system have embraced planning for this new service model and I have great confidence in all who will be moving us forward.

Library heads met last week. Discussions included the materials coming out of this summer’s planning and budget process (I’ll discuss these at our September all staff meeting and meanwhile see the documents posted on our Planning and Assessment page), website redesign content authorship and the service point development project. Roundtable updates from each unit and division are available on the staff website.

Planning for our Sir Sanford Fleming exhibit first began when I responded to the President of Sir Sanford Fleming College, Tony Tilly, about his interest in any ways Queen’s and the College could work together in honouring Sir Sanford Fleming on the 100th anniversary of his death. Fleming College’s celebration of Sir Sandord Fleming’s legacy occurred on that anniversary, July 22, and our exhibit opened at that time. It was a great pleasure to see Dr. Tilly visit the exhibit last Friday and have a guided tour from Alvan Bregman and Deirdre Bryden. Thank you to all in the Jordan Library and the Archives.

In recent weeks, we’ve been preparing promotional materials about LAMP and considering ways to move forward with specific aspects of the plans for Stauffer Library and Douglas Library. This short description is appearing in a list of current Queen’s capital projects seeking funding:

At the academic junction of University Avenue and Union Street are the award-winning Stauffer Library on one corner and the iconic Douglas Library diagonally opposite. The project envisions innovative renovations to 375,000 sq ft of these two libraries, and to the public square between them, to dramatically increase student learning spaces, advance research opportunities and build community engagement. Libraries are transforming to meet current and future academic needs. Stauffer Library will feature the academic support services of the Queen’s Learning Commons. Students will explore existing treasures and create new ones in the Douglas Library’s Centre for Digital and Print Culture. Expected outcomes include a 40% increase in learning space: the welcoming warmth of the traditional library augmented by digital studios, special collections and archives, collaborative study rooms, contemplative corners, community event space, and the knowledge of the world at your fingertips.

In case you’ve missed mention of this elsewhere, I’d like to point out the recent release of the Horizon Report Library Edition 2015 from the New Media Consortium (NMC). It’s quite a good and easy-to-read summary of matters we’re all thinking about in research libraries today.

In the middle of August I attended IFLA’s World Library and Information Congress in Cape Town, South Africa, on behalf of the Canadian Association of Research Libraries (CARL). Being immersed in this international gathering was informative and interesting, and the setting was beautiful. Here is CARL Executive Director Susan Haigh’s brief report on how CARL and its members contributed to a strong Canadian presence at the congress.

Of over fifty Canadian delegates, many have played long-standing roles at IFLA and they should be proud of their international contributions. Among the most dedicated is Ingrid Parent, past President of IFLA who, as we announced separately, was formally recognized for her achievements.

Collectively, CARL and its members contributed widely to the programme. CARL President Martha Whitehead (Queen’s) and our Research Associate Kathleen Shearer presented about Portage at a session on the collaborative use of technology.  At a rich Copyright session chaired by Victoria Owen (U of T), Dr. Colleen Cook  (McGill) provided a fascinating overview of Canada’s role in the development of the Marrakesh Treaty and the road toward Canada’s accession to it (which we hope will take place in the next session of Parliament).  At a session on assessing library value co-chaired by Leslie Weir (Ottawa), Vivian Lewis (McMaster) presented about the need to translate assessment data into the effective communication of library worth. Todd Suomela (Alberta) presented about University of Alberta’s web archiving experience at a strong session on web archives.  Ingrid Parent (British Columbia) chaired a session about UNESCO’s PERSIST Project and described its draft Guidelines for the Selection of Digital Content for Long-term Preservation, and Diane Beattie (LAC) added the perspective of importance of the new guidelines for archives.  Joseph Hafner (McGill) described McGill Library’s experience as an open access journal publisher at a session on libraries as publishers.  At the session on standards, Chris Oliver (Ottawa) described the impact and evolution of IFLA’s three conceptual models for bibliographic data.  And finally, at the open session on national libraries, Dr. Guy Berthiaume (LAC) delivered a paper assessing the successes, challenges and directions for Library and Archives Canada ten years after the merger of Canada’s national library and national archives.

CARL also mounted a poster describing the role and outputs of its Open Access Working Group. At the busy poster sessions, Jane Burpee (McGill) and I talked with delegates from around the world and handed out CARL’s primer on recognizing predatory publishers.

I know we’re all feeling a bit surprised that it’s September already and at the same time enjoying the vibrancy of the campus filled with students. Thank you for all the preparations of the summer, and all the best for the first days of term. Have a good long weekend.

Library Update – August 7, 2015

Posted on August 7th, 2015 in Library updates

It’s good to see Kaleidoscope approaching once again (August 13th, Speaker’s Corner), with its promise of thoughtful and thought-provoking presentations by our colleagues. Sharing our learning with each other at this event has become one of the staples of summer! Thank you in advance to all the organizers and presenters.

On other organizational development matters, we’ll be engaging in a brief project this fall to develop a service philosophy statement to support the transition to the new service model and ongoing staff training and development programs. Facilitated by a broad-based project group, this exercise will consolidate ideas already expressed in the Public Services Renewal project and the Service Point Development project, and also update them through thoughts and questions now arising in implementation. The statement will be included in the updated Organizational Design and Staffing Plan document that Gillian Akenson and I are working on, and it will form the basis of the customer service element of orientation and training for any new employees.

In the teaching and learning realm, there are a couple of interesting updates. Conversations are beginning with the Faculty of Arts and Science on next steps for an online credit information research skills course. It was planned last year that this would follow the online module development currently in progress. In the Office of the Vice-Principal Research, a student hired for the summer has been gathering information on undergraduate research as a starting point for dialogue on the topic, and he met with Library representatives this week. Undergraduate research initiatives are in line with the Strategic Research Plan, which says “The VPR portfolio will promote opportunities for increased participation of undergraduates in research, including expanding opportunities and supporting initiatives that celebrate undergraduate research.”  Of note:  2016 will be the 10th anniversary of the Inquiry@Queen’s Undergraduate Research Conference!

Research is the focus of a two consultations currently in play. Industry Canada is consulting on “Developing a Digital Research Infrastructure Strategy” and SSHRC, NSERC and CIHR have issued a “Draft Tri-Agency Statement of Principles on Digital Data Management.” The Library will be contributing to responses from Queen’s, and other organizations such as CARL will be responding as well.

I’m looking forward to greater involvement with the Tri-Agencies over the next year and a bit. Last month I was invited to serve on the SSHRC Programs and Quality Committee from July 2015 to December 2017 and will attend my first meeting in October.

The Library Leadership Team discussed the summer progress of several key initiatives yesterday – the website redesign, service point development and the Library’s fall budget submission. Updates on all of these matters will be on the agenda for an all staff meeting in early September.

Next week I’ll be on my way to IFLA, in Capetown. The talks I’m giving are on panels titled “Building Bridges for Research Data” and “Technology for multi-institution co-operation: aggregating, sharing and collaboration.” The best part will be listening to my co-presenters, individuals from Germany, Kenya, Iran, Singapore, South Africa, the UK and the US.

Enjoy the summer weekend, and see you in a few weeks.

Libary Update – July 17, 2015

Posted on July 17th, 2015 in Library updates

Summer is definitely in full swing! It’s hard to believe how quickly the past several weeks have flown. Students are registering for fall courses, while we’re immersed in activities aimed at developing exceptional learning experiences for them. My own schedule is packed, but I’m finding that the backdrop of Kingston and the campus in the summer can make a part of every day feel like holiday time. As well, it’s good to hear from many of you about the vacation plans you have, or have already enjoyed.

The reflection and planning begun at the all staff event in May is now at the stage of an updated set of 2015-16 to 2017-18 Strategic Priorities. You’ll find the draft document posted on the OUL Strategic Planning page on the Staff Website, along with a summary of the Heads June planning session outcomes. Comments on the priorities and suggestions for further implementation are most welcome. The formatted version of the document will be ready for public posting by the end of August, as will our 2014-15 Summary of Accomplishments.

In a nutshell, we’re striving to develop our research services, further enhance our teaching and learning initiatives, and facilitate Queen’s international strategies, within a framework of financial sustainability. Amongst our key priorities are matters well under way, such as various aspects of LAMP implementation, website redesign, service point development, new teaching and learning initiatives, scholarly publishing support for researcher compliance with granting agencies’ open access policies, research data management services, and more.

There are also new areas of focus, such as initiatives to review and implement changes to acquisitions expenditures to address the issues of the Canadian dollar’s fallen value, publishing models and licensing costs, and new and continuing teaching, learning and research needs. This week the Library Leadership Team approved a charter for an Electronic Resources Review Group, as well as a communications plan regarding our collection assessment strategies. The goal in our collections communications is to ensure that library staff and users understand the issues that academic libraries across the country are experiencing, and our strategic approach to dealing with them. You’ll hear more about this over coming weeks.

At the beginning of next week, OCUL Directors will be meeting to discuss the OCUL Collaborative Futures Business Case. Reaching this point in the project has been an outstanding example of collaboration in itself, with contributions from dozens of individuals across OCUL institutions. From Queen’s, Michael Vandenburg has chaired the Shared Workflow/Business Processes Working Group and will be facilitating sessions at the Directors meeting, Sandra Morden contributed her technology marketplace knowledge to the business case as a member of the Market Research Working Group, and Jane Philipps has been helping with project communications as a member of the Communications Team. I’m looking forward to the meeting, and to sharing the results.

Meanwhile, have a good weekend!

Library Update – June 19, 2015

Posted on June 19th, 2015 in Library updates

The transition to our new public services model is top of mind for many of us these days. Several aspects stand out for me as I reflect on our recent staff planning and development session and heads discussions of our strategic directions:

  • First, that there is tremendous engagement in the development of our services across the system, and people feel proud of each other’s accomplishments.
  • Second, that the plan for our public services model not only supports the financial sustainability of our multiple locations but also weaves a stronger network of people and services across the system.
  • Third, that the phrase I heard an ARL colleague use yesterday in a teleconference, talking about the incubation of new initiatives, is apt for our current stage of implementation: “some assembly required.” For some time to come, it will feel like we’re looking at all the parts and figuring out how they all fit together. Fortunately we have the plans, the tools, and the skillsets and barn-raising goodwill of all of you.

The materials relating to the May 25th staff development and planning event at QUBS, The Library is Everywhere, are now posted. They include the excellent presentations, summaries of the interesting group discussions, and compilations of the very helpful individual comments. Heads met this past Monday to review that input, drill down on the service level definitions and the 2015-16 priorities set last year, and tweak those priorities for the 2016-17 to 2018-19 budget submission for this fall. That meeting agenda is posted on the Strategic Planning page of the staff web and the report of discussions should be available by early July.

Speaking of heads… In consultation with the heads of our faculty-based units, I’ve shifted from individual meetings with each of them to a group meeting at which we can more easily share developments across the faculties and discuss common elements of their roles. This seemed particularly important at this point in time, as we transition into the new public services model. We’ve met a couple of times now to discuss the impact on their responsibilities and related changes in their position descriptions. I asked for a volunteer to plan and coordinate our discussions, and Nasser Saleh kindly agreed.  These informal meetings in no way replace the Faculty-Division Heads meetings, which will continue with the broader purpose of information sharing and consultation across the organizational matrix.

The Library Leadership Team met yesterday. Sharon Murphy is representing the Library on a Student Survey Working Group, chaired by Chris Conway of the Office of Institutional Research and Planning, and she reported on its first meeting and upcoming activities. The LLT discussed broad categories of information we would like to glean from a general student survey, and Sharon will be following up with others in the Library as the working group proceeds. Other LLT agenda topics included acquisitions planning and communications, annual reports and 2015/16 objectives for several working groups, a template for a staff name tag that would include the option of indicating languages spoken, an update on librarian specialist roles, and a planning session with Queen’s Learning Commons partners to take place this summer.

Our WHOLE committee has been busy these last few weeks. First, the committee arranged to host a talk by Jochebed Katan, who survived the holocaust and has written a book about her experience called You’re Not Allowed to Shoot Me! The reading at our Speaker’s Corner was well-attended, and several employees took the opportunity to chat with Jochebed, and purchase her book after her presentation.

WHOLE also organized and hosted a wonderful staff barbeque. We enjoyed the good company, delicious food, creative games, enticing cook book and perfect weather.

Thank you to committee members Gillian Akenson, Kathy Christmas, Peggy Lunn and Shannon Tureski for all of your hard work coordinating these great events.

Other activities for me in recent weeks have included presenting at CLA on the Portage national research data management network, a first meeting of the new ARL Membership Engagement and Outreach Committee, a meeting of the Student Services Strategic Planning advisory committee here at Queen’s, and a meeting with the Head of the Matariki Network Secretariat.  I’ll have more to report on the latter two matters shortly. The Student Services Strategic Planning is resulting in a useful broad framework applicable to all units engaged in various forms of student services. Matariki Network plans include this fall’s Humanities Colloquium at Queen’s (our Library project group is meeting this afternoon) and the possibility of a digital humanities conference here in 2016, for which I’ve offered Library support.

I also enjoyed a week of vacation last week, which was the result of a new year’s resolution to finally try do something about being unilingual. I’ve always admired people who speak multiple languages and since being involved in national initiatives I’ve longed to improve my high school French. A week of immersion classes in Quebec City and homestay with a francophone felt like a great start, though far too short!

Wherever you’re heading this weekend, I hope it’s as beautiful as this summer day in Kingston. Enjoy!

Library update – May 29, 2015

Posted on May 29th, 2015 in Library updates

Monday’s Library staff planning and development event held at the Queen’s University Biological Station (QUBS) was a great day, judging by the conversations that took place there and the feedback received since. The theme, The Library is Everywhere, seemed appropriate in that beautiful setting – so remote and yet so connected with Queen’s and with researchers around the world. As mentioned, presentations and notes will be posted, and any further thoughts on priorities and actions are most welcome.

Mark your calendars for Sunday June 28, noon to 3pm, for the QUBS open house, which includes the grand opening of the Jessie V. Deslauriers (BA’87, BSc’91)Centre for Biology and the Jack Hambleton Library.

On the day before our QUBS visit, several Queen’s librarians attended the open house at the Elbow Lake Environmental Education Centre (one even stayed overnight!). The Library was thanked for our support of the new trail guide app – particular thanks go to Francine Berish and Cate Jackson for supplying images from our maps and geospatial data collections.

The Library Leadership Team met yesterday and agreed that its membership will change slightly going forward. As I’m sure you’re aware, the LLT facilitates connections across several functional divisions, in support of Library services and operations. It makes decisions on policies that impact multiple divisions and is one of the vehicles for input to my office’s budget and personnel decisions. Members will now include the heads of all functional divisions – Academic Services (Sharon Murphy), Collection Development and Assessment (Anne Smithers), Discovery and Technology Services (Sandra Morden) and Information Services (Nathalie Soini) – as well as the Vice-Provost and University Librarian and the Associate University Librarians.  The Business Officer, Communications Coordinator and Human Resource Officer are resources to the team.

The LLT reviewed and approved a project charter for the development of the online course module Information Skills: Strategies for effective and efficient use of information. This is one of the Queen’s courses/modules supported with funding from the Ministry of Training, Colleges and Universities, for development as part of the Ontario Online initiative. The project involves the Faculty of Arts and Science (Continuing and Distance Studies) and the Library, with Nasser Saleh working on course development with an instructional design team. Nasser will be ensuring participation and disciplinary input from liaison librarians in the module content development to maximize its use and implementation in Queen’s courses for Fall 2015 and beyond. The module will be developed for adoption by any first or second year undergraduate Ontario Online course on any course management software.

I became President of CARL on May 14, after two years as Vice-President. I look forward to working closely with the CARL office staff, Directors and other colleagues on matters of significance to research libraries across the country, in our global context. One of my first activities was a statement regarding CARL’s support for the Hague Declaration. The month of May also brought the end of my term as Chair of OCUL, and I moved into the role of Past Chair.

At both the CARL and OCUL meetings in May, there were many items of interest. CARL agreed to fund the position of Director of the Portage research data management network, further enabling the development of services that will benefit researchers at Queen’s and across the country. The CARL meeting agenda had two excellent programs, one including directors of information schools in discussing human resources needs and the other reviewing the results of the inaugural Canadian run of the Ithaka S + R faculty survey. The OCUL meeting involved the normal wide range of business of the consortia, plus a focus on the Collaborative Futures project.

Immediately following the CARL Directors meeting, CARL hosted Leviathan North: Long-term Access to Government Information in the Digital Era. Attendees included Graeme Campbell, Queen’s Open Government Librarian. It was an excellent program, starting with keynote speakers Janice Stein and Thomas Blanton, and including presentations on various aspects of federal and provincial/territorial government information and international perspectives.

This past weekend, right after the OCUL Directors’ meeting, the partners in the Downsview shared storage project met in Toronto to discuss terms of a memorandum of understanding. Anne Smithers, Michael Vandenburg and I attended on behalf of Queen’s. The new facility at the Downsview site is scheduled to open in September.

Senate met this week, with agenda items including an update from the Provost regarding the 2015-16 budget approved by the Board on May 8.  Recent approved Senate Committee nominations include Dierdre Bryden on both the University Promotions and the Scholarships and Student Aid committees, effective September 2015.

I’ve heard many people musing lately about the mysteriously missing month of May – it has indeed gone quickly! That must mean that we’re all immersed in the myriad of things we try to accomplish in the spring and summer. I hope you’ll all take a few moments to enjoy the campus in the days of convocation over the next few weeks. There’s nothing like beaming graduands!

Wishing you all a relaxing spring weekend,

Library Update – May 1, 2015

Posted on May 1st, 2015 in Library updates

At the start of May I like to reflect on the past academic year and all that has been accomplished. Our students and faculty pursued lines of inquiry, created new ideas and shared knowledge, with the help of the Library and the Archives. And we learned and developed as well – through our service model explorations, collections projects, research data management initiatives, open access progress, experiential learning opportunities, teaching and learning developments, accessibility services self-study, multiple special events, new colleagues and the delivery of our day-to-day services. It has been an interesting and productive year thanks to the stellar work of many dedicated people.

At Senate this week there were several proposals and approvals to note:

  • ·Biotechnology Specialization Plan in Biology and a joint Degree/Diploma in Biotechnology in conjunction with St. Lawrence College, effective September 1, 2015
  • Amalgamation of the Schools of Drama and Music in the Faculty of Arts and Science, to create a School of Drama and Music, effective July 1, 2015, subject to ratification by the Board of Trustees
  • Major modification to the Bachelor of Science General in Life Sciences in the Faculty of Arts and Science, to make the exiting program available as well via a new mode of delivery, i.e fully online, effective September 1, 2015
  • Renmin University, Beijing, China, as a location to deliver the Queen’s Master of Finance Program, and significant changes to the faculty delivering the Queen’s University Master of Finance program at Renmin University, Beijing, China
  • Introduction of a graduate field in “International Business” in the MSc and PhD programs, Queen’s School of Business, effective September 2016
  • Combined BCom/JD Degree Program in the School of Business and Faculty of Law, effective September 1, 2015

As well, two nominations of Library people were approved:  Cory Laverty for the Senate Cyclical Program Review Committee and Sharon Murphy for the Senate Committee on Academic Development.

The Senate Library Committee had its last meeting of the academic year on April 24 and the Chair is now drafting the committee’s annual report for Senate.

The group guiding a strategic review of the Union Gallery received a report last week from the two graduate students assigned to carry out the first stages of the review. Its recommendations for the ongoing sustainability of the UG were well received. The report is undergoing a few revisions and will then go to the UG Board.

Library Heads met last week, and reviewed the staffing changes arising from the service point development project. The roundtable updates prepared by each unit provide helpful updates on activities across the system.

Kudos to Rosarie Coughlan and Sharon Murphy this week, for their webinar held by the Canadian Association of Research Administrators. Titled “Between the Green and the Gold: Open Access to Canadian Research,” their talk explored what the Tri-Council policy means for funders, institutions and researchers, the methods and mechanisms available to enable compliance (both free and fee routes) as well as ways to address any concerns and/or barriers to open access which faculty and other key stakeholders may have.

I began this update with comments about the academic year just completed, so I’ll close with a new beginning. The Faculty of Education is top of mind for many people these days, as we watch with interest the start of the new Consecutive Education program. It takes the unique approach of four successive terms, starting in May and ending in August the following year. I’m greatly appreciating the strengths of the Faculty as I serve on the Principal’s advisory committee for the appointment of the next Dean. The Faculty is clearly held in very high regard across the country.

I hope you have an opportunity to enjoy these early days of May, and are looking forward to the spring and summer months ahead.

Library Update – April 17, 2015

Posted on April 17th, 2015 in Library updates

April 17?  The snow flies no more, but time seems to be flying even faster!

The weeks since my last update began with a meeting with the School of Medicine’s accreditation visitors, with Suzanne Maranda. It was a pleasure to have the opportunity to talk about the strengths of the Library’s resources and teaching programs. Information is available on the School’s Accreditation site, and one of the Dean’s blog posts includes a “by-the-numbers” snapshot of the work involved.

I chaired the final meeting of CARL’s Project ARC Working Group at the end of March, and now we move into implementation of the Portage research data management network.  A full report on the working group’s deliverables, including an organizational framework for the network, is being prepared for the CARL Directors meeting in May. The progress over the past year has been impressive, making us very optimistic about future directions.

At the Coalition for Networked Information (CNI) Meeting on Monday, several of us involved in Project ARC spoke in a session we titled Collaborating to develop and test research preservation workflows.  Another project related to this landscape is the Ontario Library Research Cloud, which will provide petabyte-size storage for preservation storage of data. Michael Vandenburg was one of the presenters on that topic at CNI. (Watch DSHR’s Blog for an upcoming post by David Rosenthal of LOCKSS, who attended the session and was very impressed with what we’re achieving in Ontario.)

I was pleased to be part of a panel of library directors at the ARL Leadership Fellows’ third and final strategic issues institute held March 29–April 2 at Guelph and Waterloo. It was a pleasure to team up with Gerald Beasley (UA), Jonathan Bengtson (UVic), Vivian Lewis (McMaster), Mary-Ann Mavrinac (Rochester) and Catherine Steeves (Western). We enjoyed talking about our leadership experiences with the fellows, and hearing about areas they’ve been exploring in the program.

In other ARL matters, I’ve been working with the Strategic Thinking and Design Transition Team as we prepare our interim report with recommendations for implementing the new Framework.  We offered three webinars to ARL Directors over the past week, and will be presenting the report and facilitating discussions at the upcoming spring membership meeting.

The LAMP Implementation Advisory Committee has its first meeting on April 1st. There were interesting ideas for ways to promote the vision for various library spaces, and we’ll work on those over the summer with a view to Homecoming visitors in the fall.

One of the major projects on many minds at the moment is Service Point Development. With summer approaching, and with the Head of Information Services now in place, we’re in the midst of many details. We’ll have more to share on that project over the next two weeks.

It was great to see the recent Queen’s Gazette article highlighting the interesting digital humanities experiential learning opportunity undertaken by Tiffany Chan this year in the W.D. Jordan Special Collections and Music Library.  Using the concepts and skills she learned at the inaugural Digital Humanities Field School at the Bader International Study Centre last summer, Tiffany researched and created a virtual exhibit using materials from the “Stereoscopic Views” collection. I know the project meant a lot to her, and to those who made it possible – BISC faculty member Shannon Smith, course instructor Emily Murphy, Curator Alvan Bregman, and many others in the Library.

We’ve also been fortunate to have an intern with an interest in digital humanities with us in the Library this past term.  Alexandre Tur has been visiting on a 3-month internship from École nationale supérieure des sciences de l’information et des bibliothèques in France.  He has spent much of his time doing research on humanities data – formats, software, standards, preservation and access – and has created a useful guide. Alexandre will give a presentation on his work on Monday, April 20 at 10:00 in Stauffer Library Rm 121.

Spring is in the air, and I hope in your step – enjoy the weekend

Library Update – March 27, 2015

Posted on March 27th, 2015 in Library updates

An interesting initiative got under way this week: a Student Services Strategic Planning Exercise.  This arose in part from discussions at the Board-Senate retreat last fall, where it was noted that support services for students are integral to the Strategic Framework pillars of enhancing our student learning experience and internationalization. This is a high level planning exercise encompassing a broad range of services delivered by units across campus, including the Library. At the first advisory committee meeting on Wednesday we discussed the project scope and we’ll soon have a plan for the information-gathering and discussion to take place over the next three months. For the Library, it provides a useful intersection between our own services planning and the campus as a whole. As more details become available, we’ll look for ways to engage many people in the conversation.

The period since my last update included most of a week at the Bader International Study Centre, for the space study under way. The Provost’s update to Senate includes this note about the study: “CS&P Architects have been engaged to conduct a comprehensive space study of the Bader International Study Centre (BISC) with the primary focus of ensuring Herstmonceux Castle and its surrounding buildings support the student learning experience. A steering group with representation from both the BISC and Kingston campuses is working closely with the consultant, who also worked for Queen’s on the development of the Queen’s Library and Archives Master Plan. The ultimate goal of this study is a space plan that supports the BISC’s long-term teaching, learning and enrolment objectives.”

On our Kingston campus, the Student Life Space Plan Advisory Subcommittee met on Monday to review the results of a student survey, which confirms the libraries as top study choices. The comments also mirror comments we heard in LAMP and other user feedback: the need for more study spaces, both for quiet and group study. The subcommittee is now planning follow-up information gathering with units across campus, and a gap analysis, with a goal of developing a Student Life Space Plan and recommendations for policies, processes and guidelines to support the plan, by the end of 2015. The subcommittee reports to the Campus Master Plan Advisory Committee.

Our LAMP Implementation Advisory Committee has its first meeting next week. We’ll be reviewing current priorities: collections, Law, Stauffer Terrace and Library Square, and the move of Music collections and services to Stauffer. Thank you to all who took part recently in envisioning possibilities for the Stauffer Terrace.

It was a pleasure to see many people at the All Staff Meeting yesterday. Alvan Bregman’s presentation highlighted the stewardship role of our work with collections, with his fascinating account of past preservation interventions and his introduction of our updated disaster preparedness processes. My part of the meeting was a 2015-16 Planning and Budget Update. Please let me know if you have any questions.

Have a good weekend everyone!

Library Update – March 6, 2015

Posted on March 6th, 2015 in Library updates

It has been an event-filled couple of weeks, including the announcement of the long-awaited Tri-Agency Open Access Policy on Publications. There is great satisfaction in knowing libraries are well-positioned to support researchers in meeting the policy requirements.

It was a lovely moment in a national teleconference I attended yesterday, when Kathleen Shearer, who has many roles, put on her Executive Director of COAR (Coalition of Open Access Repositories) hat and reassured a researcher that universities have systems in place to support open access. I could hear the delight in her matter-of-fact statement. It made me think about all the small steps taken over many years, and all the people we have to thank for that progress – locally, nationally and internationally. Here at Queen’s, I’m grateful for the strong relationship we have with our research community, our repository experiences of more than a decade, and the recent preparations of our Scholarly Communications Working Group. Thank you all.

Speakers’ Corner has facilitated the open sharing of ideas this week and last, with Freedom to Read events and the Inquiry@Queen’s Undergraduate Research Conference.  Congratulations to all the organizers and participants for the inspiring programs!

The Provost’s Advisory Committee on Teaching and Learning met on March 2nd, and I provided an update on library initiatives. The committee has a variety of affiliated groups that connect with the Library on teaching spaces, experiential education, Queen’s learning outcomes and educational technologies. The latter group is discussing the development of an e-learning portal, and that topic was also brought to a joint meeting of the Information Services and Technology Faculty Advisory Committee and the Student Advisory Committee on March 2nd. The meeting also included discussion of interest in TurnItIn.

We had great news late last week about our Information Skills module proposed as part of Queen’s 2014-15 submissions to the Ontario Online Initiative. Our ‘top-of-the-waiting-list’ status changed to ‘partial-funding,’ and we confirmed that we wish to go ahead. The module is to be ready for 2015-16. It will be designed to be integrated in online and in-person courses across a variety of disciplines, as a tool to help students develop the information literacy skills required to complete course assignments. Thanks go to Nasser Saleh for writing the proposal and Sharon Murphy for coordinating with the Queen’s team organizing the submissions. Stay tuned as next steps are established.

Having chaired the Information and Communications Working Group of the Queen’s Accessibility Framework for several years, I’ve decided it’s time to pass that privilege to others at the university. The time seems right, with the Accessibility Services Self-Study completed, and several key requirements of the AODA Information and Communications Standard addressed. Two new co-chairs have now been appointed — Helena Debnam and Andrew Naples of University Relations. I chaired my last meeting of the group on Wednesday and was sorry to be stepping away, but championing information accessibility is something I’ll be doing forever.

A project charter for ‘Section 18 Information and Communication Standard Compliance’ was approved by the Library Leadership Team on Tuesday, and a membership call will be sent out shortly. The university meets the requirement, which states that libraries of educational and training institutions “shall provide, procure or acquire by other means an accessible or conversion ready format of print, digital or multimedia resources or materials for a person with a disability, upon request.” The group’s role is to address recommendations of a recent report prepared by Michele Chittenden, who remains on the Information and Communications Working Group, along with Andrew Ashby. The recommendations relate to a number of processes to support compliance. I’d like to thank Michele, Andrew and Carol Tennant for their endless energy and thoughtful analysis as they continue to provide leadership in this arena.

Library Heads met on February 24th and began a discussion of library assessment in relation to a university management data portal in development. We welcomed guest Chris Conway of Institutional Research and Planning. Chris presented examples of the analysis of NSSE data to assess the student learning experience at Queen’s and in comparison with other institutions. The portal will include data from various sources and it will help track progress towards targets in the strategic framework.

At the Senate meeting on February 24th, the Senate Governance and Nominating Committee’s Senate Composition Report was presented and discussed. Queen’s has been working on many changes to its governing bodies in recent years. Both the Board of Trustees and University Council are undergoing composition changes, and the Senate is now moving through the process as well. The Senate Composition Report outlines a set of principles and goals, and a weighted calculation for Senate composition. The resulting proposed changes include alterations in the number of seats allocated to each Faculty and the creation of three faculty-at-large seats to ensure a path to Senate membership for all faculty, including those in post-doctoral programs and those holding appointments as librarians/archivists. The GNC will be considering feedback provided by Senate.

The Senate Library Committee met on February 27th. A faculty seat that remained vacant at the beginning of this year has now been filled by Michael White to August 31, 2017. The Chair welcomed Michael to the committee. The main agenda topic of this meeting was an update on collection development and assessment provided by Anne Smithers.

On February 23rd, CARL’s Executive Director, Susan Haigh, visited Queen’s to job shadow, visit the campus and learn more about how the library functions within the university. She joined me for most of my meetings, from regular individual ones to the Campus Community Appeal Co-Chairs and the Campus Planning Advisory Committee, and while I was chairing an OCUL Executive teleconference she met a few library folks whose responsibilities intersect with key CARL initiatives. The visit was part of Susan’s plan to learn more about CARL member organizations in this early period of her appointment. Susan joined CARL on October 22, 2014.

I’ll be visiting the Bader International Study Centre next week to take part in a space study. All elements of the student learning environment are involved, including the library.  Many of you will remember meeting the BISC Librarian, Sarah Butler, on her visit to Queen’s in September. She is in full swing with her new role, and in consultation with BISC students, faculty and staff, has mapped out immediate priorities with BISC’s  Library Aims and Objectives 2015-2016.

In space planning on this side of the pond, congratulations go to Ryerson University on the opening of their new Student Learning Centre. As you may know, the Centre is located where the iconic Sam the Record Man store once stood, and one of the design partners is Snøhetta, the architectural firm responsible for the Isabel at Queen’s. It sounds quite marvelous: see the story in Ryerson News.

Happy March everyone!

Library Update – February 20, 2015

Posted on February 20th, 2015 in Library updates

As we finish Reading Week and look forward to the return of students next week, take a moment to enjoy this glimpse of Queen’s.

I’ve enjoyed being back on campus this week after a set of meetings last week in Vancouver. (Yes really, despite leaving 14 degrees and some blossoms!) The meetings involved the technical group working on the Portage research data management network development, and a broader group involved in the ‘federated pilot’ coordinated by Research Data Canada. It was one of those events where I wished I could easily transfer everything I was learning — about various open source tools at play, about Compute Canada, and about several domain data repositories — to others upon my return. The good news is that the purpose of developing the network of expertise under the Portage umbrella is to do just that — to share useful information and tools relating to research data management. I’m very pleased that Jeff Moon has recently taken on the role of chairing one of the Portage groups that will be instrumental in this work — the DMP (Data Management Plan) Experts Group. My task over the next month is to work with the Project ARC project manager and working group, and the CARL Board and other stakeholders, to coordinate the transition from the overarching project work of the past year to a sustainable model for the Portage network.

The OCUL Collaborative Futures Phase One Project is getting off to a great start with the involvement of librarians and staff from seventeen OCUL member libraries. The memberships of the Shared Vision Task Force (the project steering committee), four Working Groups, and the Communications Team are now confirmed. From Queen’s, we have Sandra Morden on the Market Research Working Group, Jane Philipps on the Communications Team, and Michael Vandenburg on the Shared Vision Task Force, chairing the Shared Workflow/Business Processing Working Group. General information about the project is posted on the OCUL website. More detailed information about the project activities and progress will be posted on the dedicated wiki space.

You may notice information about a Student Life Space Survey under way until early March. As stated in the Gazette news item, “Student life space is a broad term for any space that facilitates out-of-classroom interaction and helps enhance a holistic Queen’s experience. It includes a diversity of spaces, including formal and informal group study spaces, club spaces, etc.” Although it is not focused specifically on the Library, it does relate to concepts in the Library and Archives Master Plan. We’re in the loop through my membership on the Campus Planning Advisory Committee and the Student Life Space Plan Advisory Subcommittee. The subcommittee is expected to complete its student life space plan by the fall. The plan will align closely with the Campus Master Plan, the Library and Archives Master Plan and the Academic Plan.

The LAMP Collections project group met on Tuesday and the Downsview steering group met this morning. The conversations are helping to identify matters to address as we define the layers of our new collections paradigm, in consultation with stakeholders. In other LAMP developments, it has been wonderful to see the interest in the project now unofficially dubbed Terrace of Dreams — plans for opening up the terrace beside the Fireplace Reading Room in Stauffer Library. And, congratulations to all involved in the Law Library project work this week.

Have a good weekend everyone!

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Martha Whitehead Martha Whitehead
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