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Frequently Asked Questions

I would like to create a brand new journal using Open Journal Systems. How do I get started?

It is suggested that you look over the OJS @ Queen's and Getting Started sections to get an idea of the types of decisions you will need to make about your journal.

What are the costs involved?

Currently, there are no costs involved, as it is intended that those publishing with OJS will learn to be self sufficient. This, however, may change in the future depending on available resources, ongoing support costs and demand for expanded services.

How to register for an ISSN?

Note: A separate ISSN is required for print and electronic versions. See these links for details: http://www.lac-bac.gc.ca/isn/041011-2030-e.html#b

How to register for a DOI (Digital Object Identifier) name for your journal?

See these links for details: http://www.doi.org/registration_agencies.html

I would like to index my publication in major journal databases.

Registering with Ulrich's Periodical Directory will help your journal gain exposure. http://www.ulrichsweb.com/ulrichsweb/areyou.asp
Ulrich's is the most authoritative and comprehensive online database of journals, magazines, newspapers, and full-text electronic resources from over 200 countries. By exploring this site, you will be able to see which databases should be indexing your journal.

If you intend your journal to be peer-reviewed, we recommend finding a mentor who is involved with an established journal in your subject area. A mentor can help guide you through the various steps of creating a journal such as assembling a board of directors and a pool of peer reviewers.

We are here to help you with the process of publishing your journal online, and can try to help answer any other questions you may have. Please contact Sylvia Andrychuk at andrychs@queensu.ca for more information.

Is there any way I can get content into OJS quickly?

For small numbers of submissions you can use the Expedited Submission Process. For large amounts of content, the Journal Manager can add them using the Articles & Issues XML-based import plugin.

How do I delete articles from my user homepage in OJS?

To get rid of articles, you need to do the following:

  • Login as the Editor
  • Find the article record
  • From the Summary page, under "Status", select the "Reject and Archive Submission" link
  • Skip the email -- this will send the record to the editorial "Archives" (not to be confused with the back issue "Archives")
  • Next, go back to the Editor Home page and in the "Submissions" section select "Archives" -- the link just below "In Editing"
  • Find the article record and then select the "Delete" link to its right -- that will remove it from the system

As a revenue stream for our open access journal, can OJS support an author-pay model?

OJS can be configured by the Journal Manager to charge authors for submissions via a PayPal account: http://pkp.sfu.ca/wiki/index.php/Using_PayPal_for_OJS_and_OCS_Payments.

Our journal requires subscription revenue to survive. Can OJS limit access to subscribers?

OJS provides incredible flexibility with respect to subscribers. The full text of articles for selected issues can be made visible to a list of subscribers, and hidden from the general public.

A journal can choose to have a rolling embargo period where issues become open access after a certain number of months or years.

The subscription module for OJS is robust. In addition to allowing users to log in with a username and password, the subscription module can manage institutional subscriptions by domain or IP range without requiring a login and password.

What formats can I publish my articles in OJS?

OJS can publish in a variety of formats, the most common being HTML, PDF, GIF and JPEG. Streaming of audio and video is also possible.

What types of statistics are captured?

OJS@Queen's maintains various statistics on

  • journal management: journal submissions and issues as well as registered users, readers and subscribers. The Journal manager can view available statistics for their particular journal by logging in an going to: Home > User > Journal Management > Stats & Reports
  • journal usage: abstract and article views by journal, monthly usage totals for each journal, cumulative usage totals for each journal. Any user can access these statistics by selecting a journal and clicking on the "Usage Statistics" link in the menu at the top.

How do I let others know about my new OJS journal?

New Jour Electronic Journals and Newsletters is the place to announce your own (or to forward information about others') newly planned, newly issued, or revised ELECTRONIC NETWORKED journal or newsletter. It is specially dedicated for those who wish to share information in the planning, gleam-in-the-eye stage or at a more mature stage of publication development and availability.

It is also the place to announce availability of paper journals and newsletters as they become available on -- move into -- electronic networks. Scholarly discussion lists which regularly and continuously maintain supporting files of substantive articles or preprints may also be reported, for those journal-like sections.

Does OJS support open peer review?

PKP has considered this for OJS, but in the absence of a clearly successful model, they've stayed away from investing any time in developing something yet. Once an obviously effective method of open reviews is evident, they'll definitely consider moving it into OJS.

For now, however, there are some steps you could take to experiment with this in OJS:

1. Create a new section in the journal (e.g., Open Submissions).

2. Enable Reader Comments.

3. Immediately Accept new submissions to this section, and notify author that their work has been accepted for open peer review, explain the process, and inform them that although their article will appear in the journal (as is), reader comments may require that it be revised or rejected.

4. Immediately create a PDF/HTML galley file and schedule to latest issue.

5. Monitor comments.

6. After a specified period of time, unschedule the article.

7. If comments indicate the article should be published as is, add any additional layout formatting and re-publish in the appropriate issue.

8. If comments indicate the article requires revisions and/or re-review, change the editorial decision and notify the author. Follow the standard OJS process from this point forward.

9. If comments indicate the article should not be published, change the editorial decision and notify the author. Follow the standard OJS process from this point forward.

Although this process isn't perfect, it could allow you to start experimenting with open reviews immediately. You might find the resources at Open Reviews and Socially Networked Open Peer Review useful as well.

Last Updated: 13 July 2015