Queen's Logo

Blanket Orders

[*   History  |  *   Cataloguing Specifications: Cataloguing  |  Authorities  |  Subject Headings  |  Classification  |  *   Sending Material to the Stacks  |  *   Table of Contents (General Guidelines)  |  *   Table of Contents (Top)]

History

Queen's has an arrangement with a vendor for the vendor to pre-select material according to certain specifications, and send them to us for our approval for purchase. This material is received and kept in the Collections area for up to three weeks for review by faculty and staff.

This material is variously referred to as "Approval Plan Books" and "Blanket Order Books.

At the end of 2001, we contracted with our vendor, Coutts, to physically process this material with tattletape, bookplates and barcodes prior to its arrival. The benefit of this was to save us the physical processing of the material; however, it did mean we were no longer able to return this material unless it was sent to us inappropriately.

In 2002, we extended this practice to include cataloguing. Material supplied to us by Coutts now arrives with cataloguing copy, as well as being physically processed. Now that the material is catalogued, the physical processing also includes the spine label. Originally, we received only cataloguing copy; as we worked out the procedure, this grew to include the acquisitions information as well.

[Top  |  Table of Contents (General Guidelines)  |  Table of Contents (Top)]

Tricolour Line

Cataloguing Specifications

These specifications are applied to monographs supplied by Coutts to Queen's. Canadian literature (works by or about Canadian authors) are excluded.

The specifications were developed through negotiations with Coutts, and can't be changed unilaterally.

Cataloguing

MARC21 bibliographic records should be received for all items sent on approval.

In addition, the following editing should be done:

[Top  |  Table of Contents (General Guidelines)  |  Table of Contents (Top)]

Tricolour Line

Authorities

[Top  |  Table of Contents (General Guidelines)  |  Table of Contents (Top)]

Tricolour Line

Subject Headings

[Top  |  Table of Contents (General Guidelines)  |  Table of Contents (Top)]

Tricolour Line

Classification

Exceptions:

Call Number Format

[Top  |  Table of Contents (General Guidelines)  |  Table of Contents (Top)]

Tricolour Line

Sending Material to the Stacks

As indicated in the History section, material received as part of the Approval Plan, is retained in the Collections area for review, for a period of up to three weeks. When the records are loaded into the System, they are assigned the record status In Process. In this manner, it is apparent to our patrons that the book has been received, but it is not currently in the Stacks.

When the material has finished the review process, this status needs to be removed. If the item has been individually retrieved as a Rush request, you can remove the In Process status in the item record. If you are handling the whole shipment, it can be helpful to use Gary Strawn's Location Changer program.

[Top  |  Table of Contents (General Guidelines)  |  Table of Contents (Top)]

Tricolour Line

Section 1, Blanket Orders
created June 3, 2004 by E. Read
Added to new index, Nov. 2, 2004

Page maintained by Elizabeth A. Read, readel@queensu.ca. Created: June 3, 2004 Updated: 03-Jun-2004 02:50 PM