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Introduction | Punctuation | Personal Names | Corporate Names | Geographic Headings | Titles | Edition Statement | Publication Information | Pagination | Series | Notes | Subjects | Table of Contents (Descriptive Cataloguing) | Table of Contents (Top)]
Cataloguing copy which adheres to pre-AACR2 rules should be updated when it is entered into the system. These records may need to be typed directly into the library database, if the copy located is not in machine-readable form; however, this is no longer particularly common.
The oddities in old entries represent changes in catalogue rules and rule interpretations by the Library of Congress. The following are some common problems.
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Many old entries do not use the modern ISBD punctuation. One can use the MARC codes with the old type of punctuation, but it is easier to follow one set of rules than two.
Of course, all access points should also be checked in the authority files, and revised as necessary to match the established heading. The following guidelines can also be helpful in locating the current version of the heading.
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Close up the initials. |
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| Old Way | Smith, J A |
| New Way | Smith, J. A. |
Remove designators from behind personal names. |
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| Old Way | Jones, Herman, jt. auth. |
| New Way | Jones, Herman. |
If the main entry has the designator ed. or comp. remove the designator. In addition, the heading should also be revised to become an added entry. Make the title the main entry, and re-cutter the work accordingly. Move the term Mrs. to its new position. |
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| Old Way | McMahan, Mrs. Anna Bennesson, 1846-1919. |
| New Way | McMahan, Anna Bennesson, |c Mrs., |d 1846- |
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For entries in the English language, capitalize the significant words. |
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| Old Way | American society of civil engineers. |
| New Way | American Society of Civil Engineers. |
Under the old rules, entries were much more likely to appear under a geographic place name first. While this is still possible, the entry is much more frequently entered directly. Check that the form of heading matches the correct AACR2 format in this regard. University names are one common type of corporate body that should be established in direct order. |
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| Old Way | Newfoundland. Memorial University, St. John's |
| New Way | Memorial University of Newfoundland |
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Make sure that geographic headings are in AACR2 format. This frequently involves the presence of a qualifier. |
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| Old Way | London London, Eng. |
| New Way | London (England) |
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Three dots appearing at the beginning of a title should normally be omitted. |
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| Old Way | ...Chronicles of Kingston |
| New Way | Chronicles of Kingston |
Three dots at the end of a title should only be used to indicate the ommission of parts of a long sub-title. |
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| Old Way | Introduction to chemistry... |
| New Way | Introduction to chemistry |
The punctuation before a subtitle has changed. |
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| Old Way | Calculus; introduction Calculus: introduction |
| New Way | Calculus : |b introduction |
Author statements should be included in the 245 field if they appear on the title page. Add them and update the punctuation. |
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| Old Way | Murder in the kitchen. Murder in the kitchen, by Jane Moore. |
| New Way | Murder in the kitchen / |c by Jane Moore. |
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English numeration is handled differently under AACR2. |
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| Old Way | 2d. ed. |
| New Way | 2nd ed. |
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Change to ISBD punctuation. |
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| Old Way | London, Croom Helm, 1940. |
| New Way | London : |b Croom Helm, |c 1940. |
Fix the capitalization for a publisher in the English language. |
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| Old Way | Oxford, Oxford university press, 1930. |
| New Way | Oxford : |b Oxford University Press, |c 1930. |
No publisher present and the publisher is unknown. |
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| Old Way | Toronto, 1933. |
| New Way | Toronto : |b <s.n.>, |c 1933. |
The date should now always be preceded by a comma. |
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| Old Way | Toronto, University of Toronto <1940> |
| New Way | Toronto : |b University of Toronto, |c <1940>. |
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Pagination can be simplified. The letter l should be changed to leaves, and pl. to plates. The abbreviation for illustrations has changed. |
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| Old Way | illus. |
| New Way | ill. |
Round the size up to the nearest centimeter, rather than using half centimeters. |
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| Old Way | 24 1/2 cm. |
| New Way | 25 cm. |
Change to ISBD punctuation. |
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| Old Way | xi, 388 l. illus. 27 1/2 cm. |
| New Way | xi, 388 leaves : |b ill. ; |c 28 cm. |
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Half titles are now usually treated as series. Use ISBD punctuation. |
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| Old Way | Collection portraits, 10 |
| New Way | Collection portraits ; |v 010 |
Generic series are usually qualified, rather than appearing as author/title entries. Either way, use a 490 and 8XX combination. |
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| Old Way | American Society of Economists. Publication, 15 |
| New Way | 490 1 |a Publication / American Society of Economists ; |v 15 830 0 |a Publication (American Society of Economists) ;|v 015. |
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Where appropriate, the phrase and index(es) will be added to bibliographic notes. |
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| Old Way | Bibliographic footnotes. |
| New Way | Includes bibliographical references. Includes bibliographical references and indexes. |
| Old Way | Includes bibliographies. |
| New Way | Includes bibliographies and index(es). |
| Old Way | Bibliog.: p. 14-20. |
| New Way | Includes bibliographical references (p. 14-20). |
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Abbreviations in subject headings and subdivisions should now be spelt out in full. U.S. and Gt. Britain are common examples. |
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| Old Way | Gt. Brit. - Pol. & govt. |
| New Way | Great Britain |x Politics and government. |
| Old Way | Gt. Brit. - Hist. |
| New Way | Great Britain |x History. |
| Old Way | U. S. - Descr. & travel |
| New Way | United States |x Description and travel. |
If the item is not a conference, remove the subdivision Addresses, essays, lectures. If the item is a conference, replace the subdivision with Congresses. |
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| Old Way | Chemistry - Addresses, essays, lectures. |
| New Way | Chemistry. (Not a conference) |
| Old Way | Chemistry - Addresses, essays, lectures. |
| New Way | Chemistry |v Congresses. (Conference) |
Delete the subdivision Collected works. Replace the subdivision Yearbooks with Periodicals. Geographic subdivisions should now be entered indirectly (i.e. through the first level geographic subdivision). Change direct subdivision to indirect subdivision. |
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| Old Way | Elections - Bombay |
| New Way | Elections |z India |z Bombay. |
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Section 2, Part 05
Created Sept. 18, 1991 by Joyce M. Dodds
Updated January 5, 2000 by E. Read
Revised January 5, 2005 by E. Read
Page maintained by Elizabeth A. Read, readel@queensu.ca. Created: 11-01-2000 Updated: 05-Jan-2005 06:30 PM