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AACR2 : Access Points

[*   Introduction  |  *   Choice of access points — Chapter 21  |  *   Personal authors  |  *   Corporate Bodies  |  *   Conferences  |  *   Personal Names — Chapter 22  |  *   Geographic Names — Chapter 23  |  *   Corporate Bodies — Chapter 24  |  *   Name Changes  |  *   Initial Articles  |  *   Governments  |  *   Named Conferences  |  *   Subordinate and Related Bodies  |  *   Uniform Titles — Chapter 25  |  *   References — Chapter 26  |  *   AACR2 : Descriptive Cataloguing for Monographs  |  *   Table of Contents (Access Points)  |  *   Table of Contents (Top)]

Introduction

The purpose of this file is to be a very brief summary of key points from AACR2. I am covering monographs only at this time.

Refer also to the sections on Standards, levels of cataloguing and AACR2 : Descriptive Cataloguing.

If required refer to the memo: Old rules: Pre-AACR2 cataloguing.

A lot of judgement is required; the rules do not cover all cases. I am supplying rule numbers for further consultation if necessary.

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Choice of Access Points — Chapter 21

This chapter deals with the following questions:

Personal Authors

"A personal author is the person chiefly responsible for the creation of the intellectual or artistic content of a work."—21.1A1.

For main entry, use the author predominantly named, for example, larger in typography. Make added entries for the others, if there are not more than 3 authors.

If the predominant author is not indicated, tag 100 is to be made under the first author, and tag 700 for the rest. If there are more than 3 authors, make a tag 700 for the first author and make main entry under title.

If there are editors instead of authors, enter under title. Make a tag 700 for each editor. If there are more than 3 editors, make a tag 700 for first one only.

If the author unknown or uncertain enter under title.

Artist and author — Make a tag 100 for the person chiefly responsible for the work. Make a tag 700 for the other one.

Editor and author — If editor simply went over the manuscript, do not make a tag 700 for him or her. If the editor has made his or her own contribution, for example, a criticism, also make a tag 700 added entry for the editor.

Illustrator — Make an entry if the illustrations predominate or are considered important.

For information on how to format the name, see the part on Personal Names—Chapter 22.

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Corporate Bodies

Enter under tag 110 if the publication deals with its own affairs; otherwise, main entry under title, and tag 710 for the corporate author.

If there is both a personal author and a corporate author, which do I chose for main entry? Pick the one responsible for the intellectual content of the work and make an added entry for the other.

Make added entries for corporate bodies prominently named, if they seem important. Use your judgement.

For information on how to format geographic names used as corporate bodies, see the part on Geographic Names—Chapter 23. For information on how to format corporate bodies see the part on Corporate Bodies—Chapter 24.

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Conferences

If the work is contains proceedings or papers from a conference, create a tag 111. Otherwise, the main entry of the work is under title and a tag 711 is used. The appropriate rule is 21.1B2D. LC is not very consistent here.

If there are two conferences in the same publication, make a tag 711 for the second one.

For information on how to format conference headings, see the part on Corporate Bodies — Chapter 24 under Named Conferences.

Editors: Make a tag 700 for each editor. If there are more than three editors, make a tag 700 for the first one only.

Sponsors: Create a tag 500::Sponsored by ... Make tag 710's for them. If more than 3, make a 710 for the first one only. Do not make tag 710's if the sponsorship is only of a financial nature.

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Personal Names — Chapter 22

This chapter deals with the way a personal name is used in the record. You have already decided which tag to put him or her in.

"In general, choose, as the basis of the heading for a person, the name by which he or she is commonly known."—22.1A.

If the author writes under more than one name, choose the predominant name.

Single surname — Enter under the surname.

Compound Surname — Enter under element under which he or she is commonly known. Normally enter under the first element. Portugese: enter under part following hyphen—22.5C4.

If there is no hyphen and it appears to be a compound surname, follow the same rules.

Surnames with separately written prefixes — for example:

De Villiers, 1st name

Von Wielligh, 1st name

The entry element depends upon the language. A list of treatment according to language can be found in 22.5D1. If English, enter under the prefix.

Entry under forename — There is no surname—22.8A1. Enter under name by which commonly known.

Examples:

John, |c the Baptist

Leonardo, |c da Vinci

Francis Xavier, |c Saint

Elizabeth I, |c Queen of England

Pius XII, |c Pope

Dates — Added when known — 22.17

Fuller form added when known—22.18 — example:

Smith, J. P. |q (John Peter), |d 1938-

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Geographic Names — Chapter 23

This chapter deals with the format of a geographic name.

"Use the English form of the name of a place if there is one in general use."—23.2A1.

"Use the form in the official language of the country, if there is no English form in general use."—23.2B1.

"If the country has more than one official language, use the form most commonly found in English language sources."—23.2B1.

Additions — Make all additions to place names used as entry elements (see 24.3E) in parenthesis.

Example:

Budapest (Hungary)

Places in Australia, Canada, Malaysia, United States, or Yugoslavia, do not add ( ).

Example:

Prince Edward Island

For a city add a qualifier, for example:

Banff (Alta.)

A useful list of abbreviations for place names may be found in Appendix B.

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Corporate Bodies — Chapter 24

This chapter deals with the form of a corporate body heading.

"Enter a corporate body directly under the name by which it is commonly identified, except when the rules that follow provide for entering it under the name of a higher or related body (see 24.13) or under the name of a government" (see 24.18)—24.1A.

Name changes:

"If the name of a corporate body has changed ... establish a new heading under the new name for items appearing under that name. Refer from the old heading to the new and from the new heading to the old ...."—24.1.C1

Parenthetical additions to corporate names — 24.4 gives rules and numerous examples.

Initial articles:

"Omit an initial article unless the heading is to file under the article (e.g., a corporate name that begins with an article that is the first part of the name of a person or place).—24.5A1.

Governments

"Add the type of jurisdiction in English if other than a city or a town. If there is no English equivalent for the vernacular term, or in case of doubt, use the vernacular form."—24.6B.

Named Conferences

"Omit from the name of a conference, etc., indications of its number, frequency, of year(s) of convocation—24.7A1.

Add these elements as qualifiers instead.

Example qualifiers

Name of conference |n (13th : |d 1990 : London, England)

Name of conference |n (1st : |d 1949 : Paris, France and Prague, Czechoslovakia)

Subordinate and related bodies

— see lists of examples in the following rules: 24.12 to 24.19

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Uniform Titles — Chapter 25

Chapter 25 deals with the format of uniform titles.

"Uniform titles can be used for different purposes. They provide the means:

—25.1A

For futher information on using Uniform titles at Queens, see Uniform Titles : Policy, and Uniform Titles : Cataloguing Procedures.

Collective titles — 25.8A:

100 10 |a Maugham, W. Somerset
240 |a Works
245 10 |a Complete works

Selections — 25.9A:

100 1 |a Maugham, W. Somerset
240 |a Selections
245 10 |a Wit and wisdom of Somerset Maugham

Works in a single form — 25.10A

100 10 |a Maugham, W. Somerset
240 |a Plays
245 10 |a Collected plays

Translations — 25.11A:

100 1 |a Maugham, W. Somerset
240 |a Works. |l Spanish
245 10 |a Obras completas

Laws, etc. — 25.15 — Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

Treaties, etc. — 25.16 — Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

Sacred scriptures — 25.17 to 25.24B — Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

Musical works — 25.25 onward — Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

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References — Chapter 26

See Cataloguing Unit Authorities Manual.

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Section 2a, Part A2
/ By Joyce M. Dodds, Nov. 30, 1993
Revised Jan. 6, 2005 by E. Read

Page maintained by Elizabeth Read, readel@queensu.ca. Created: 06/02/96 Updated: 06-Jan-2005 10:50 AM