Art Exhibition Catalogues

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History

An exhibition catalogue is a catalogue of an exhibition of works put on display for a specific length of time. The exhibition occasionally travels to other institutions. Often the works making up the exhibition have been gathered together from other institutions or collectors.

The history of this collection has been quite varied.

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Original Data Entry Project

Originally, the Art Library undertook a special project to create brief records for this material.

These records use regular MARC tags, but are very brief. They contain the following elements:

• A title entry.
• Place of publication, publisher, and date. The publisher is usually an acronym for the gallery where the exhibition was held.
• A 596 tag containing the phrase excat
• One or more very general subject headings, based on the Library of Congress subject headings.
• A number of added entries, for the gallery, for the artists involved, etc.

These works have the location code ar,excats, and a call number phrase, as follows:

Shelved by pub. info. City Gallery Year.

These records were imported from a PC File. Since then, records were added directly in first the NOTIS and then the Voyager databases.

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Integrated Cataloguing

Since that time, gradually the art exhibition catalogs were sent through Central Technical Services, and catalogued as regular monographs.

For newer material, cataloguing copy is loaded into the database for Exhibition Catalogues whenever it is found. As a result, there should be full records for many if not all of these items. However, this material was handled in several different ways:

1. If the exhibition catalogue was classed in either N or Q and:

   • Hardbound or
   • At least 3/4" thick, and is published either solely by a commercial publisher or jointly with a gallery

   this title was catalogued as you would any other art book. The LC classification number was used, and the item was placed in the ar,n location.

2. All other Art Exhibition Catalogues were placed in the ar,excats location.

   Instead of using the call number, the phrase: Shelved by pub. info. City Gallery Year was used.

When the Art Collection was moved to Stauffer Library, the policy was slightly revised again, so that all material not in N or Q (including any material meeting the above conditions (i.e. hardbound, at least 3/4" thick) was given the phrase call number.

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New Policy

The use of the phrase call number is proving to be unsatisfactory. It will be discontinued.

The intention is that the older portion of the collection will be re-searched, the records upgraded, and the material re-classed over time to match the new policy.

• All art exhibition catalogues will be searched, and cataloguing copy will be loaded into the Voyager database when found.

• Titles with cataloguing copy will be sent to Central Technical Services for review.

• Where cataloguing copy includes a call number in N or Q, this call number will be used. The item is placed in the ar,n location [Stauffer - Art Collection - (non-circulating)].

• If the call number provided in the cataloguing copy is not N or Q, a pseudo LC call number will be created instead. (See Art Exhibition Catalogue Call Number)

• Material for which cataloguing copy was not found will have brief records created/revised, using a template where appropriate. A pseudo LC call number will be added to these records. (See Art Exhibition Catalogue Call Number)

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Art Exhibition Catalogue Call Number

If cataloguing copy for an exhibition catalogue is not found, or if the copy includes a call number which is not in N or Q, create a pseudo LC call number as follows:

• The base call number for all locally classed exhibition catalogues will be: N4042.
• The first cutter should be based on the city, e.g. T67 for Toronto.
• The second cutter should be for the Gallery, e.g. A77 for Art Gallery of Ontario.
• Add the date of the exhibition.

Example:

852 0 |b ar,n |h N4042.T67 |i A77 1999

Base the cutter numbers on the LC Cutter Tables : Basic, and use unique cutters for each place name, and each Gallery name.

If there is more than one exhibition in the same place and gallery in the same year, add a lower case letter to the second (third, fourth, etc.) exhibition.

852 0 |b ar,n |h N4042.N48 |i M87 2000a

If the exhibition was a travelling exhibition, use one of the following choices, depending on the information available to you:

• Cutter for the first location and gallery;
• If that information is not available, cutter for the place and gallery which published the catalogue;
• If you cannot determine a place and gallery, use one cutter for the name of the exhibition.

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Section 11, Exhibition Catalogues
Created March 22, 2005 by E. Read

Page maintained by Elizabeth A. Read, readel@queensu.ca. Created June 10, 2004; Updated 10-Jun-2004 03:07 PM