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Queen's University Library

ROLE OF THE DEPARTMENTAL LIBRARY REPRESENTATIVE (DLR)

  1. General Information:
    As DLR you are a liaison between your department or interdisciplinary program and the Library and you represent the interests of all the members of your department to the Library. The Library values highly the work of the DLR in providing a strong link between the Library and each of the departments it serves.

    Each department or interdisciplinary program has a liaison librarian who is responsible for communicating with the DLR and with all members of the department when necessary, for collaborating with the DLR on collection development and maintenance, and for providing research and library instruction services.

    The Library's Coordinator of Collection Development has overall responsibility for the development and maintenance of the library collections in all formats and for oversight of the library's acquisition budget. Working with the Coordinator, the Senior Collections Assistant is a resource for librarians and faculty members with questions or suggestions concerning the collection.

    Each department or interdisciplinary program has a collection development policy that serves as a general guideline for levels of collecting in specific areas within that discipline.
  2. Key Responsibilities:
    • Assist with the development of library collections, both current and retrospective, ensuring that all members of the department have an opportunity to make suggestions.
    • Review and update collection development policies in collaboration with your liaison librarian to ensure that they reflect the current teaching and research interests of your department.
    • Provide information to your liaison librarian regarding new programs, new faculty, new research interests, etc. in order to ensure that necessary collections and services are available.
    • Review trials for electronic products, encourage other department members to review them, and provide input to the library on their relevance to the work of your department.
    • Ensure that members of your department are aware of services offered by the library
    • Provide an important link between graduate students and the liaison librarian.
    • Include the library as an agenda item on departmental meetings to provide an opportunity for members of your department to provide their input on library collections, discuss library issues as a group and solicit feedback to bring to your liaison librarian.
    • Distribute information to all members of your department sent to you by your liaison librarian regarding library issues, services, changes in policy, new resources, events, etc.
    • It is not the responsibility of DLRs to systematically gather specific concerns about library issues (e.g. equipment problems in the library, noise complaints) but should these issues be brought to your attention by a member of your department your liaison librarian will appreciate being told about them.

  3. Communication:
    Communication about library issues, suggestions for purchases, notice of database trials, news about new acquisitions, etc. will come to you from the library either through the liaison librarian for your department, the Coordinator of Collection Development or the Senior Collections Assistant.
  4. Library Advisory Committees:
    All DLRs are members of either the Advisory Committee for the Humanities and Social Sciences or the Advisory Committee for Engineering and Science. Twice a year you will be invited to a meeting to discuss current issues that are more effectively addressed in a group. Items for discussion may be determined by either the Library or the DLRs. View Advisory Committee membership, minutes and other documentation for the Humanities and Social Sciences here and for Engineering and Science here.

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Last Updated: 20 March 2012

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Kingston, Ontario, Canada.