Queen's University - Utility Bar

Queen's University Library

Reference, Circulation and Access in the W.D. Jordan Library

The W.D. Jordan Special Collections and Music Library includes the W.D. Jordan Special Collections Reading Room, the Graham George Seminar Room, a conservation workroom, and extensive audio-visual facilities. The music collection -- scores, sound recordings, multimedia, monographs, current and bound journals -- are housed in open stacks on the Jordan Library level. Special Collections, including Rare Books and Edith & Lorne Pierce Canadiana Collections, are housed in environmentally-controlled, closed stacks in the Douglas Library building.


Reference services are available 9:00 a.m. - 5:00 p.m., Monday to Friday (8:30 a.m. - 4:30 p.m. in summer).

Specialized Music reference or Course Support is available from the Music Librarian, Lucinda Walls at 613-533-6929 or lucinda.walls@queensu.ca.

Special Collections reference is available in the Library or by email, or phone (613-533-2839).

Circulation and Retrieval


  • Available during regular hours
  • Eligible borrowers:
    Must have a valid Queen's University Library student, staff, faculty, alumni, emeritus, Royal Military College, courtesy, or external borrower card. See Borrowing Books and other Loan Policies for further information.
  • 2 week loan - books, miniature, performance and oversize scores. Term loan for faculty
  • 3 hour in-library use only - LPs and CDs
  • 3 day loan - DVDs and videos
  • Course Reserve - 3 hour, 24 hours, and 3 day

Special Collections

  • Monday to Friday - 8:30 a.m. - 4:30 p.m.
  • Materials are available for use by all interested researchers, whether or not they are affiliated with Queen's University. Materials are for use only in the W.D. Jordan Reading Room.

Access and Reproduction in Special Collections

The Special Collections are available to all interested researchers, whether or not they are affiliated with Queen's University. The materials are for use only in the W.D. Jordan Special Collections Reading Room, under the supervision of Library staff and subject to the following conditions:

  • Researchers must provide identification, upon request.
  • Request slips must be completed for each item required. Library staff will then retrieve the requested material from the Library's closed, environmentally-controlled stacks.
  • Rare books and special collections must be handled with great care for the preservation of paper and bindings. No food or beverages are permitted on the second floor.
  • Pencils and laptop computers may be used for note taking;   pens, however, are not allowed in the Reading Room.   The consultation tables are wired for laptop use (note that data connections are restricted to members of the Queen's community).
  • Special Collections users will be asked to place all backpacks, briefcases, coats, jackets, etc. in lockers for the duration of their stay. Locker keys must be returned by closing time of the reading room. A fee of $10 will be charged if the locker key is lost. The library is not responsible for the loss of personal materials.
  • Photographs for personal research purposes may be taken of library materials used in the Reading Room, as long as care is taken to respect the integrity of material. Staff may limit or supervise photography of fragile materials or materials with known copyright restrictions. An iPad, along with a document camera stand are available for use in the Reading Room.

    While photocopying is not permitted, limited face-down scanning of flat items may be carried out by staff in special circumstances, after a conservation review. Facilities exist for staff to take high-resolution photographs for special purposes.

    Researchers are entirely responsible for obtaining copyright permissions to use photographs made by them or on their behalf.

  • Interlibrary loans to other academic libraries may be arranged, depending on a number of factors, through the Stauffer Library Interlibrary Loan Office. The borrowing library must retain the items in a locked, special collections area while being used by their patron.


Last Updated: 22 July 2015