Copyrighted Material Available Digitally or as Print Handout

If you are using the Moodle Learning Management System, please try our new eReserves system. This system makes getting permission for materials easy, and we will take care of scanning and making material accessible as well. 

The Copyright Advisory Office is now offering a clearance service for both print handouts and for scanned copies of print materials. Posting scanned materials (eg. print book chapters) that fall outside the limits set out in the Queen's Fair dealing policy without going through the Copyright Advisory Office may infringe copyright.

Send the following to

  • Class Information (number of students, course name and number, course term).
  • Publication Information (Title of Work, Author, Publication year, Journal Volume, Issue and Year (if applicable), and page numbers).
  • How the material will be used (Handout, In Moodle, On a Password Protected Website)

Download a template here (.docx)

After you provide this information, we will follow up with you regarding any next steps that need to be taken. Please wait to get confirmation from us before providing students with access to any materials submitted through this service. Please submit your materials as soon as possible for the Fall ab term – even if you have to submit material piece-by-piece. Contact with publishers can sometimes take a while, so the more quickly you submit, the better the chance that we will be able to get permission in time.

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