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Old Rules : Pre-AACR2 Cataloguing Copy

[*   Introduction  |  *   Punctuation  |  *   Personal Names  |  *   Corporate Names  |  *   Geographic Headings  |  *   Titles  |  *   Edition Statement  |  *   Publication Information  |  *   Pagination  |  *   Series  |  *   Notes  |  *   Subjects  |  *   Table of Contents (Descriptive Cataloguing)  |  *   Table of Contents (Top)]

Introduction

Cataloguing copy which adheres to pre-AACR2 rules should be updated when it is entered into the system. These records may need to be typed directly into the library database, if the copy located is not in machine-readable form; however, this is no longer particularly common.

The oddities in old entries represent changes in catalogue rules and rule interpretations by the Library of Congress. The following are some common problems.

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Punctuation

Many old entries do not use the modern ISBD punctuation. One can use the MARC codes with the old type of punctuation, but it is easier to follow one set of rules than two.

Of course, all access points should also be checked in the authority files, and revised as necessary to match the established heading. The following guidelines can also be helpful in locating the current version of the heading.

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Personal Names

Close up the initials.

Old Way Smith, J      A
New Way Smith, J. A.

Remove designators from behind personal names.

Old Way Jones, Herman, jt. auth.
New Way Jones, Herman.

If the main entry has the designator ed. or comp. remove the designator. In addition, the heading should also be revised to become an added entry. Make the title the main entry, and re-cutter the work accordingly.

Move the term Mrs. to its new position.

Old Way McMahan, Mrs. Anna Bennesson, 1846-1919.
New Way McMahan, Anna Bennesson, |c Mrs., |d 1846-

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Corporate Names

For entries in the English language, capitalize the significant words.

Old Way American society of civil engineers.
New Way American Society of Civil Engineers.

Under the old rules, entries were much more likely to appear under a geographic place name first. While this is still possible, the entry is much more frequently entered directly. Check that the form of heading matches the correct AACR2 format in this regard. University names are one common type of corporate body that should be established in direct order.

Old Way Newfoundland. Memorial University, St. John's
New Way Memorial University of Newfoundland

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Geographic Headings

Make sure that geographic headings are in AACR2 format. This frequently involves the presence of a qualifier.

Old Way London
London, Eng.
New Way London (England)

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Titles

Three dots appearing at the beginning of a title should normally be omitted.

Old Way ...Chronicles of Kingston
New Way Chronicles of Kingston

Three dots at the end of a title should only be used to indicate the ommission of parts of a long sub-title.

Old Way Introduction to chemistry...
New Way Introduction to chemistry

The punctuation before a subtitle has changed.

Old Way Calculus; introduction
Calculus: introduction
New Way Calculus : |b introduction

Author statements should be included in the 245 field if they appear on the title page. Add them and update the punctuation.

Old Way Murder in the kitchen.
Murder in the kitchen, by Jane Moore.
New Way Murder in the kitchen / |c by Jane Moore.

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Edition Statement

English numeration is handled differently under AACR2.

Old Way 2d. ed.
New Way 2nd ed.

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Publication Information

Change to ISBD punctuation.

Old Way London, Croom Helm, 1940.
New Way London : |b Croom Helm, |c 1940.

Fix the capitalization for a publisher in the English language.

Old Way Oxford, Oxford university press, 1930.
New Way Oxford : |b Oxford University Press, |c 1930.

No publisher present and the publisher is unknown.

Old Way Toronto, 1933.
New Way Toronto : |b <s.n.>, |c 1933.

The date should now always be preceded by a comma.

Old Way Toronto, University of Toronto <1940>
New Way Toronto : |b University of Toronto, |c <1940>.

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Pagination

Pagination can be simplified. The letter l should be changed to leaves, and pl. to plates.

The abbreviation for illustrations has changed.

Old Way illus.
New Way ill.

Round the size up to the nearest centimeter, rather than using half centimeters.

Old Way 24 1/2 cm.
New Way 25 cm.

Change to ISBD punctuation.

Old Way xi, 388 l. illus. 27 1/2 cm.
New Way xi, 388 leaves : |b ill. ; |c 28 cm.

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Series

Half titles are now usually treated as series.

Use ISBD punctuation.

Old Way Collection portraits, 10
New Way Collection portraits ; |v 010

Generic series are usually qualified, rather than appearing as author/title entries. Either way, use a 490 and 8XX combination.

Old Way American Society of Economists. Publication, 15
New Way 490 1 |a Publication / American Society of Economists ; |v 15
830 0 |a Publication (American Society of Economists) ;|v 015.

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Notes

Where appropriate, the phrase and index(es) will be added to bibliographic notes.

Old Way Bibliographic footnotes.
New Way Includes bibliographical references.
Includes bibliographical references and indexes.
Old Way Includes bibliographies.
New Way Includes bibliographies and index(es).
Old Way Bibliog.: p. 14-20.
New Way Includes bibliographical references (p. 14-20).

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Subjects

Abbreviations in subject headings and subdivisions should now be spelt out in full. U.S. and Gt. Britain are common examples.

Old Way Gt. Brit. - Pol. & govt.
New Way Great Britain |x Politics and government.
Old Way Gt. Brit. - Hist.
New Way Great Britain |x History.
Old Way U. S. - Descr. & travel
New Way United States |x Description and travel.

If the item is not a conference, remove the subdivision Addresses, essays, lectures. If the item is a conference, replace the subdivision with Congresses.

Old Way Chemistry - Addresses, essays, lectures.
New Way Chemistry. (Not a conference)
Old Way Chemistry - Addresses, essays, lectures.
New Way Chemistry |v Congresses. (Conference)

Delete the subdivision Collected works.

Replace the subdivision Yearbooks with Periodicals.

Geographic subdivisions should now be entered indirectly (i.e. through the first level geographic subdivision). Change direct subdivision to indirect subdivision.

Old Way Elections - Bombay
New Way Elections |z India |z Bombay.

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Section 2, Part 05
Created Sept. 18, 1991 by Joyce M. Dodds
Updated January 5, 2000 by E. Read
Revised January 5, 2005 by E. Read

Page maintained by Elizabeth A. Read, readel@queensu.ca. Created: 11-01-2000 Updated: 05-Jan-2005 06:30 PM