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Type of Records

[*   Philosophical Basis  |  *   Monographs  |  *   Continuing Resources:  |  *   Serial  |  *   Periodical  |  *   Newspapers  |  *   Continuation  |  *   Integrating Resources  |  *   Table of Contents (Descriptive Cataloguing)  |  * Table of Contents (Top)]

Philosophical Basis

In the past, AACR2 was based on the concept of a publication that is produced, and continues to exist unchanging. When there are differences such as a new edition, a new publication exists, which needs to be described separately.

This underlying philosophical bases was always a source of certain problems, particularly with serials, and with publications which are cumulatively updated. As more and more material is produced in electronic format, the problems of dealing with the new types of material highlighted these difficulties in how we approach the description of the various kinds of works.

As a result, AACR2 has moved in a new direction.

When cataloguing something, the first question now asked is what kind of thing are you cataloguing. There are two general classes of material, based on how they are issued — monographs and continuing resources.

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This category of material covers the approach with which we are most familiar. It deals with material that is produced once, and continues to exist, available to our patrons in an unchainging manner.

AACR2 defines a monograph as:

While the information in a monograph may be updated, it is done so as a separate publication such as a new edition. Such updates are referred to as "discrete".

The most common example is of course that of a book. A more current example would be a web site that is set as a one-time publication, without the intention of updating it.

On occasion, there may be a question as to whether or not to catalogue something as a monograph, or as a serial or integrating resource. Catalogue something as a monograph if:

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Continuing Resources

The definition of a 'Continuing Resource' in AACR2 rev. 2002 is:

A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources.

Continuing Resources are theoretically divided into two types — Serials and Integrating Resources. While the idea of Serials is not new to Queen's, the concept of Integrating Resources is a recent development.

Within the Queen's environment certain distinctions are made between different types of serials, for processing purposes.

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AACR2 rev. 2002 defines a serial as:

A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

Here at Queen's, a serial includes:

Catalogue something as a serial if:

The following types of serials are processed differently at Queen's:

They are all, however, serials.

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A periodical is:

General news-type newspapers, proceedings, papers or other publications of corporate bodies related to their meetings and business transactions are not included in this definition.

At Queen's, academic journals and general interest magazines are catalogued.

A few titles are sent directly to library locations and/or retained only for brief periods — these titles are not fully catalogued. Brief records are created and appropriate notes are added on line to document the decisions, in each case.

Exceptionally, some annuals are handled by the Serials Unit as periodicals.

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Newspapers are periodicals that:

At Queen's, they receive only very brief bibliographic description. Subject headings are normally only added if copy is available at the time of cataloguing, or if the newspaper relates to a specific area of interest. A local paper would normally have an added subject heading constructed as follows: 651 [Place name] |v Newspapers.

All newspapers (including those received on microform for permanent storage) are now classed according to Queen's Classification Schedule (AN) for Newspapers.

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A continuation:

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Integrating Resource

This category of material consists of titles which are continually updated. Parts of the work are replaced, but the whole work continues to exist, although in an ongoing state of change.

AACR2 rev. 2002 defines an integrating resource as:

A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites.

Catalogue something as an integrating resource if:

This category of material will include:

In situations where the resource originally existed in print, but has now migrated to electronic format, if we have (or have had) both versions, we will normally have two records, since the print and electronic versions are usually quite different.

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Section 2, Types
Created Oct. 9, 2003 by E. Read

Page maintained by Elizabeth A. Read, readel@queensu.ca. Created: Oct. 9, 2003 Updated: 09-Oct-2003 06:48 PM