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Introduction | Checking the RUSH Request | Locating the Material | Loaded Records | Provisional Records | Project Books | Routing the Material | RUSH Request Ledgers | Table of Contents (Precataloguing) | Table of Contents (Top)]
A "rush catalogue" service is provided for patrons requiring books from the uncatalogued portion of the Queen's library collection. Request slips are available at the Circulation desks throughout the system.
Three priorities are listed: one week, one month, this semester. Most patrons do not indicate their priority; therefore, assume one week, unless otherwise indicated. Policy varies with demand; however, we try to make all "rush cat." items available within three days of the request. Exceptions must be referred to the Head of Cataloguing.
RUSH requests are usually received by email (although occasionally by fax, or regular mail) (see the section on RUSH Requests by E-mail). Blanket order (Coutts) RUSH requests from Professors come from the Collections Assistant.
Note that expensive items should be processed as priority materials.
By special arrangement, all Education books receive priority handling.
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As the patron sees only the provisional record in the OPAC display, it may be necessary to complete the RUSH slip information by checking the record again in staff mode before the search for the book can begin.
Call up the record concerned by the quoted record number or by author and title. The latter may prove to be more accurate as the numbers sometimes get transposed or they are illegible. Once you have the record on the screen, check the author and title to confirm a match.
Next go into the copy holdings record. Make sure that the Acquisitions module of Voyager is also running, and then use the View Line Items in Acquisitions (or use CTRL-M) to call up the Acquisitions information.
The Copy Status tab will provide the date received.
The Order tab verifies the type of order for which you are looking.
If there is no attached Acquisitions record then the item predates the Voyager system, or it is a Gift or Confirmation. Material received since the Voyager system was implemented will have a date given in the History tab of the bibliographic record.
For Law Library material, use the date contained in the note in the copy holdings screen.
A useful bit of information which sometimes helps in the locating of the material is the publisher. This can be noted on the line marked COMMENTS along with any other useful information. For example, the date of publication for an old book, unusual location, other copies which exist, multi-volume sets and the class number of a book which is loaded from a source other than the Library of Congress.
It is imperative that the LOADED or NOT LOADED areas be marked correctly on the RUSH slips.
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Once the request slip has been updated, it is time to locate the material.
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Normally, loaded records should be stored with the appropriate subject group.
However, if the value in the DT1 subfield is 02/28/96, and the letters OCLC appear under the 008 field, this will indicate that the record was overlaid from the OCLC Tape project. Check the date of receipt, to see if the item is with the group shelving, or in the storage area.
Blanket Order material is catalogued by Coutts except for Canadian material. (See the section on Blanket Orders for more information).
If you are unable to find an item with a loaded record in the group shelving, double-check that it has not been misdirected to another groups' shelves, or that another team is not assisting with the cataloguing of that subject area.
Serials, conferences, and proceedings would be on the subject group's LT5s shelves, or with the subject librarian.
If the material was recently received, it may be located on a truck by Precataloguing. Items that are waiting for searching, or for overlay are stored there.
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For materials with the date of receipt you are looking for, check the descriptive cataloguing shelves of the groups where you think the book might be.
If the item was an "only entry", a provisional record would still appear on line, but the material would be placed in the group's shelves.
Expensive items are immediately routed for further searching. They are then given to a cataloguer, not put on the group shelves.
If the material has been passed on to a librarian, the librarian's initials will appear in the 948 field in the bibliographic record.
Material lacking both an ISBN and an LC number, received prior to 1996 is located with the subject librarian.
Music scores will be found on the shelves set aside for this material, or with Group B's LT5 shelves. Scores may also have been sent to the music librarian doing outsourcing. Material published prior to 1700 are passed directly to a librarian.
Art exhibition catalogues are usually not catalogued, but sent directly to the Art Library. Art exhibition catalogues which are substantial publications are catalogued.
The branches may send books for cataloguing which have no on line record. These will be searched, records downloaded and given to a cataloguer.
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Periodically, Special Collections forwards book trucks of older backlog material to Cataloguing for processing. Once this material has been searched, it is placed on trucks behind Group A. This material is not sorted by subject; any derived cataloguer may go to this area and work on the material stored here.
Special Collections project books for which copy was not located are stored with the group books for descriptive cataloguing.
Older backlog material has been given a sequential INV number. Most of this material is located in the Compact Storage area of Stauffer Library. However, books with numbers between I.INV931644 and I.INV936241 are located in Precataloguing.
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Once the material has been located, it should be routed as follows:
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We maintain three binders of RUSH book requests for consultation regarding the status of the request. These are often consulted for answers when students or faculty enquire about their requests.
There is also a binder listing material sent to retired librarians doing outsourcing. If material is not located elsewhere, it may be listed here.
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Section 6, Part 8
Created May 30, 1991 by S. Denyer
Revised April 29, 1997 by E. Read
Revised July 27, 2004 by E. Read with the assistance of L. Anglin and P. Hicks.
Page maintained by Elizabeth A. Read, readel@queensu.ca. Created: 29/04/1997 Updated: 27-Jul-2004 02:59 PM