Outdoor Bookings for University & Union (Stauffer and Douglas)

Overview

Queen’s University Library allows the outdoor spaces in front Stauffer Library and Douglas Library to be used for events by AMS sanctioned clubs and groups and university departments.

What is provided

• The library has two external spaces available for bookings, as weather permits.
• The library provides groups with portable tables and a few chairs upon request.
• Currently there is no electrical outside but there is a mechanism in place where this can provided, if approved.
• Only one booking per day can be accommodated.  Bookings must be between the hours of 8am – 3:30pm, Monday to Friday, excluding statutory holidays or days that the university is otherwise closed.

How to book a space

• Groups or departments can fill out our on-line application form to start the booking process.

Process after completion and follow up:

• The application will be reviewed by the Administrative Assistant for completeness and accuracy.
• The approval process involves the OVPUL working with Risk Management and the AMS to ensure that all safety measures have been addressed.
• The applicant may be contacted by either Risk Management or the OVPUL for additional information.
• Once all consultation is complete and approved, the applicant will be provided with final details for the booking by the Administrative Assistant and Risk Management.
• The Administrative Assistant will add the confirmed booking to the Outdoor Bookings Outlook calendar and notify the necessary Library staff with the details of the bookings (i.e. Library Facilities team).

Timeline

1 to 3 weeks for consultation and approval.