OER Call for Proposals: Evaluation Criteria

The OER team at the Library will evaluate all program applications using a standardized rubric.

Criteria include:


  • The estimated student savings compared to grant amount
  • The estimated number of students who will take the course 
  • Applicants’ curiosity about OER, with interest in sharing the project within and beyond the Queen’s community 


  • The project’s aims are clearly articulated and completion within the timeframe is reasonable
  • The project’s objectives are mapped to specific course learning outcomes and competencies
  • The proposal includes clearly defined project milestones relating to the project plan, approaches in content design, an initial conceptualization or content map, approximate timelines (outline, final copy, editorial process, review, and publication), and approaches to ensure future sustainability of the project (how will content be maintained and kept up to date) 


  • The estimated cost projections and priorities of the project are feasible and comprehensive  
  • Examples of eligible expenses include salary costs associated with hiring an educational designer or research assistant, in-kind support, costs associated with editing, copy-editing, peer-review, etc.
  • Ineligible expenses include items such as hardware, conference registration, and travel costs. Teaching release is not covered by this funding, nor are faculty or staff salaries.  

As part of Queen’s University Library’s commitment to advancing EDII, special consideration will be given to projects that aim to support or put equity, diversity, inclusion, and decolonization into practice.  

For a more detailed breakdown of the evaluation criteria, please see the OER Grant and Support Program Evaluation Rubric

    If you have any questions about the criteria, please email an Open Scholarship specialist.

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